Know where every laptop is, and whose it is.
Laptops, desktops, printers, phones and network gear with owner, location, warranty and full repair history. Linked to tickets, so the engineer sees the device before they reply.
LAPTOP-0412
- Model
- Dell Latitude 5440
- Owner
- Accounts, Plant 1
- Location
- Head office, 2nd floor
- Warranty
- Until March 2027
- Serial
- 5CG3410Q7K
History
- Jan 2025Issued to new joiner, Accounts
- Aug 2025Battery replaced under warranty
- Feb 2026Moved from Plant 1 to head office
What Asset Vault does.
One record per device
Model, serial, purchase date, cost, warranty, owner, location and status, with every change logged.
Owner history
See who had a device before, when it was reassigned and in what condition it came back.
Repair and warranty tracking
Every repair ticket is attached to the device. Get a list of warranties ending in the next 60 days.
Spare stock
Know how many spare laptops, keyboards and headsets you have at each site before a new joiner asks.
Labels and quick lookup
Print QR asset labels. Technicians scan with their phone to open the device record.
Joiner and leaver checklists
Assign a kit on joining day and get a return list on the last day, so nothing walks out.
How it runs.
Import
Upload your spreadsheet or sync from your directory.
Label
Print QR labels for each device.
Assign
Link devices to people, sites and tickets.
Review
Warranty, age and repair cost reports monthly.
What gets tracked, and what never does.
- Tracked. Company-owned hardware, its owner, location and condition.
- Tracked. Installed company software for Licence Check.
- Never. Browsing history, messages, keystrokes or screen activity.
- Never. Personal phones or laptops brought from home.
- Export. Full asset register as CSV for audits at any time.
Access safety and responsible AI.
These rules are built into the product. They are not settings someone can switch off by mistake.
Approval before change
AI never resets accounts, installs software or changes permissions without an engineer’s approval or the user’s own verified action.
Verified resets only
Users verify their identity before self-service password resets.
Company assets only
Device tracking covers company assets only. It never monitors personal activity.
Encrypted, never sold
Data is encrypted in transit and at rest, and never sold.
Asset Vault questions.
01Do we need to install an agent on every laptop?
02Does it monitor what employees do?
03Can we track printers and network gear?
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